Approvals and leave

Approval rules on list stages, manager approval, the Approvals page, notifications and leave requests — working-day calculation (public holidays, half-day eves), annual leave balance, calendar.

Any list can have an approval rule: when a record is moved to a given stage (e.g. Approved) it does not move straight away — it goes to the approver. The leave, expense, purchase, discount and dealer application templates come with a rule.

Managers

Settings → Users and teams → user → Manager. Pick each person's manager (loops are not allowed). Requests from someone without a manager go to the admins (everyone with the admin role).

Approval rule

List settings → Approval rules — one row per stage:

In the same settings, Everyone sees only their own records: people see their own records, managers their team's, approvers what is waiting for them, admins everything.

Who can skip? The approver and admins can change the stage directly — approved is written to the history. Requesters cannot approve their own requests.

Request and decision

1. The record is moved to the approval stage (table, board, record page, bulk action, or Submit for approval in the new-record dialog).
2. It moves to the waiting stage; the approver gets a notification (in-app, plus email depending on their preferences — Approvals in Notifications), and the Today page shows Request awaiting your approval.
3. The approver clicks Approve / Reject (with an optional note) on the Approvals page or in the banner on the record page. The requester can Withdraw request.
4. The requester is notified; the record page keeps an Approval history (who, when, note).

The Approvals page (sidebar, with the pending count): Awaiting my approval · My requests · Decided by me · All (admins).

Leave requests

The Leave requests template: fields Employee · Leave type · Start · End · Half day · Working days · Covering · Note; stages Draft → Awaiting approval → Approved · Rejected · Cancelled; approver is the employee's manager.

• The Request leave dialog calculates working days as you pick dates and shows the annual leave left after this request. Save draft or Submit for approval.
• Working days exclude weekends and Turkish public holidays (the field is read-only): 1 January, 23 April, 1 May, 19 May, 15 July, 30 August, 29 October; 28 October and religious holiday eves are half days; Ramadan and Sacrifice feasts are defined for 2026–2027. A half day request counts as 0.5.
• The balance panel above the list: annual entitlement, used, awaiting approval, remaining and upcoming public holidays. Admins see Team balances.
• Settings (admins, in the balance panel): default annual entitlement (14 days) and per-person entitlement, Saturday is a working day, extra holidays (one per line: 2027-01-02, or 2027-01-02 yarım for a half day; 2027-05-01 - cancels a public holiday).
• Only the Annual leave type is deducted from the entitlement; other types (excuse, sick, unpaid, maternity / paternity, marriage, bereavement) are counted separately.
• Calendar: approved and pending leave appears under the Leave category; people who cannot see the request only see Name · On leave (no type, note or link).
• When approved, the covering person is notified; colleagues on leave on the same dates are listed on the record page.

Annual leave depends on seniority under Turkish Labour Law No. 4857, Art. 53 (1–5 years 14, 5–15 years 20, 15+ years 26 days; at least 20 days under 18 and over 50). Solk does not calculate this — enter it per person.